Haida Gwaii Schools
Approved Motions
Board Approved Motions
Approved Motions for the 2019/2020 School Year
| Date | Article Number and Title | Motion # | Motion | Action |
|---|---|---|---|---|
| October 22 2019 | 4. Approval of Agenda | 19102201 | approve the agenda as circulated with the following additions and amendments: ¥ Add item 11.6, Disposable Property; ¥ Merge items 6.3 and 10.5, Student Transportation and Bussing policies under item 10.5; ¥ Add visit from Ministry of Transportation; | Carried |
| October 22 2019 | 5.1 May 28th, 2019 Regular Board meeting minutes | 19102202 | approve the May 28, 2019 minutes as presented. | Carried |
| October 22 2019 | 10.2 Provincial Local Education Agreement (LEA) | 19102203 | approves of a shared responsibility and reconciliation to engage with the implementation of the Provincial Local Education Agreement (LEA) with Skidegate Band Council. | Carried |
| October 22 2019 | 10.5 Bus Policy / Student Transportation Policy Update | 19102204 | send the draft Bus policy to employees, parents, students, or other community member who may have suggestions for the policy revisions, in writing, to the Superintendent. The proposal shall contain a brief statement of purpose or rationale. The revised bus policy will circulate for two weeks from the date sent form the Board Office. | Amended |
| October 22 2019 | 19102205 | amend motion R19102204 and break up the policy into two parts of policy and regulations. | Carried | |
| October 22 2019 | 19102206 | approve to circulate the draft Bus Policy for 30 days to Stakeholders for feedback. | Carried as amended | |
| October 22 2019 | 19102207 | approve to circulate the Bus regulations for 30 days to Stakeholders for feedback. | Carried as amended | |
| October 22 2019 | 11.1 May 2019 Ð September 2019 Finance Vouchers | 19102208 | receive and file the May 2109 Ð September 2019 Finance Vouchers. | Carried |
| October 22 2019 | 11.2 May 2019-September 2019 Trustee Expenditure Report | 19102209 | receive and file the May 2109 Ð September 2019 Trustee Expenditure Reports. | Carried |
| October 22 2019 | 11.4 Audited Financial Statement 2019/2020 | 19102210 | approve the 2019/2020 Audited Financial Statement as presented. | Carried |
| October 22 2019 | 11.5 Signing Authority | 19102211 | add Carey Stewart as a signing officer. | Carried |
| October 22 2019 | 11.6 Disposable Property | 19102212 | direct the Superintendent of Schools to identify all School District No. 50 (Haida Gwaii)Õs properties not in use, to identify the process for re-gifting properties back to the Haida Nation and to report his findings back to the Board. | Carried |
| November 26 2019 | 4. Approval of Agenda | R19112601 | Approve the agenda as circulated with the following addition: Add 13.3, letter from Agnes L. Mathers Elementary School PAC | Carried |
| November 26 2019 | 5. Elections | R19112602 | destroy the voting ballots used in the election of Chair and Vice Chair | Carried |
| November 26 2019 | 6.1 October 22, 2019 regular Board meeting minutes | R19112603 | approve the October 22, 2019 minutes as presented | Carried |
| November 26 2019 | 7.2 Student Transportation Policy | R19112604 | send out the Bus Policy and Regulations to the Public and local agencies for 3 weeks for additional feedback in support of the district Bus Policy and Regulations. | Carried |
| November 26 2019 | R19112605 | amend motion R19112604 from 3 weeks to 5 weeks. | Carried | |
| November 26 2019 | R19112606 | send out the Bus Policy and Regulations to the Public and local agencies for 5 weeks for additional feedback in support of the district Bus Policy and Regulations. | Carried as Amended | |
| November 26 2019 | 11.5 District Assessment | R19112607 | direct the Superintendent to work with our schools and local communities on a District Student Assessment model which will be shared with all schools and local communities. | Carried |
| November 26 2019 | 12.1 October 2019 Finance Vouchers | R19112608 | receive and file the October 2019 Financial Vouchers. | Carried |
| November 26 2019 | 12.2 October 2019 Trustee Expenditure Report | R19112609 | receive and file the October 2019 Trustee Expenditure Report. | Carried |
| November 26 2019 | 12.3 2018/2019 Statement of Financial Information | R19112610 | receive and file the 2018-2019 Statement of Financial Information (SOFI). | Carried |
| November 26 2019 | 13.1 Letter from SNES PAC | R19112611 | direct the Superintendent to explore ways to make sporting and field trips more accessible to the students in the district. | Carried |
| November 26 2019 | 13.2 BCSTA Communication | R19112612 | direct the Superintendent to recommend a facilitator to assist the Board with trustee orientation support, governance policy and best practices by using the grant offered by BCSTA. | Carried |
| November 26 2019 | 14. Questions and Inquiries Relating to the Board Meeting | R19112613 | extend the meeting past 20:00 hours. | Carried |
| November 26 2019 | 15. Adjourment | R19112614 | THAT the Board of Education of School District No. 50 (Haida Gwaii) adjourns the Regular Board meeting at 20:06 hours. | Carried |
| 28-Jan-20 | 4. Approval of Agenda | R20012801 | Éappprove the January 28, 2020 Regular Board Meeting agenda as circulated | Carried |
| 28-Jan-20 | 5.1 Approval fo the minutes of the prio meeting and receipt of records fo closed meetings | R20012802 | Éapprove the November 26, 2019 minutes with the following changes: ¥ 7.2 Student Transportation Policy Ð The Superintendent of Schools presented policy G.6.1 Transportation Assistance, regulation G.6.2 Transportation Assistance - Road, and regulation G.6.3 Application for Transportation Assistance Form and requested that the policies be recirculated to Stakeholders for 3 weeks for additional feedback. Trustee Breese stated she would like to see the school district engage the public for feedback on transportation and that the policies should be sent out to the public for feedback longer than 3 weeks due to the holiday approaching. | Carried |
| 28-Jan-20 | 7.1 Food Program Sponsorship - GTN | R20012803 | ...approve Langara Lodge to sponsor Gudangaay TlaatsÕgaa Naay Secondary School. | Carried |
| 28-Jan-20 | 10.3.1 Trustee (Roles) | R20012804 | ...appoint Trustee Breese, Trustee Denooij and Trustee Young to form a sub-committee to rewrite the policy for Role of Trustee. | Carried |
| 28-Jan-20 | 10.3.2 Chair (Role) | R20012805 | ...appoint Trustee Breese, Trustee Denooij and Trustee Young to form a sub-committee to rewrite the policy for Role of Chair. | Carried |
| 28-Jan-20 | 11.1 November 2019 and December 2019 Financial Vouchers | R20012806 | ...receive and file the November 2019 and December 2019 Financial Vouchers. | Carried |
| 28-Jan-20 | 11.2 November 2019vand December 2019 Trustee Expenditure Report | R20012807 | ...receive and file the November 2019 and December 2019 Trustee Expenditure Report. | Carried |
| 28-Jan-20 | 11.3 GKNS Field Trip Application- YMCA French Language Exchange | R20012808 | approve GidGalang Kuuyas NaayÕs field trip application for the YMCA French Language Exchange to Quebec. | Carried |
| Feb 25 2020 | 4. Approval of Agenda | R20022501 | ...approve the agenda as presented with the following addition: ¥ 10.3.3 BCSTA Regional Leadership Series Ð Strategic Planning | Carried |
| Feb 25 2020 | 5. Approval of the minutes of the prior meeting and receipt of records of the closed meeting | R20022502 | ...approve the January 28, 2020 Regular Board meeting minutes as presented. | Carried |
| Feb 25 2020 | 9.1 Bus transportation assistance | R20022503 | ...agree to offer transportation assistance, as listed in Policy G.6.2, for families who live in Tlell if they request funding for their children to attend Port Clements Elementary School. | Carried |
| Feb 25 2020 | 9.1 Bus transportation assistance | R20022504 | ...amend motion R20022503 by removing Òas listed in Policy G.6.2.Ó | Carried |
| Feb 25 2020 | 9.1 Bus transportation assistance | R20022505 | ...agree to offer transportation assistance for all families on Haida Gwaii. | Motion did not stand - no seconder |
| Feb 25 2020 | 9.1 Bus transportation assistance | R20022506 | ...agree to offer transportation assistance for families that live in Tlell if they request funding for their children to attend Port Clements Elementary School. | Defeated |
| Feb 25 2020 | 9.1 Bus transportation assistance | R20022507 | ...agree to offer transportation assistance for families that live in Tlell if they request funding for their children to attend Port Clements Elementary School. | Carried |
| Feb 25 2020 | 10.2.1 Role of Trustee | R20022508 | ...share draft Policy Role of Trustees, Role of Chair / Vice-Chair with Stakeholders for 30 days for feedback. | Carried |
| Feb 25 2020 | 10.2.2 Role of Chair / Vice-chair | R20022509 | Éshare draft Policy Roll of Chair and Vice Chair with shareholders for 30 days for feedback. | Carried |
| Feb 25 2020 | 11.1 January 2020 Finance Vouchers | R20022510 | ...receive and file the January 2020 Finance Vouchers. | Carried |
| Feb 25 2020 | 11.2 January 2020 Trustee Expenditure Report | R20022511 | ...receive and file the January 2020 Trustee Expenditure Report. | Carried |
| Feb 25 2020 | 11.4 2019/2020 Amended Budget | R20022512 | ...adopts the School District Amended Budget Bylaw 2019/2020 be given first reading. | Carried |
| Feb 25 2020 | 11.4 2019/2020 Amended Budget | R20022513 | ...adopts the School District Amended Budget Bylaw 2019/2020 be given second reading. | Carried |
| Feb 25 2020 | 11.4 2019/2020 Amended Budget | R20022514 | ...give unanimous consent to authorize the Secretary Treasurer to read the Amended Annual Budget Bylaw 2019/2020 a third time at the same board meeting. | Carried |
| Feb 25 2020 | 11.4 2019/2020 Amended Budget | R20022515 | ...adopts the School District Amended Budget Bylaw 2019/2020 be given third and final reading. | Carried |
| Feb 25 2020 | 11.5 ALM Field Trip Application - Ski trip to Terrace | R20022516 | ...approve the Agnes L. Mathers Elementary SchoolÕs field trip application ski trip to Terrace. | Carried |
| Feb 25 2020 | 11.6 GKNS Field Trip Application - Ski trip to Smithers | R20022517 | ...approve the Gidgalang Kuuyas Naay SecondaryÕs field trip application ski trip to Smithers. | Carried |
| 28-Apr-20 | 4. Approval of Agenda | R20042801 | ...approve the April 28, 2020 Board meeting agenda as circulated. | Carried |
| 28-Apr-20 | 5. Approval of the Minutes of the Previos Meeting and Receipt of Records of the Closed Meeting | R20042802 | ...approve the February 25, 2020 Regular Board Meeting minutes as presented. | Carried |
| 28-Apr-20 | 10.3 Trustee Roles | R20042803 | ...adopt policy A.2.3, Role of the Trustee as circulated. | Carried |
| 28-Apr-20 | 10.3 Trustee Roles | R20042804 | ...adopt policy A.2.4 Role of the Chair/Vice-Chair as circulated. | Carried |
| 28-Apr-20 | 11.1 February and March 2020 Financial Vouchers | R20042805 | ...receive and file the February and March 2020 Finance Vouchers with the correct name on the Memorandum sheets. | Carried |
| 28-Apr-20 | 11.2 February and March 2020 Trustee Expenditure Report | R20042806 | ...receive and file the February and March 2020 Trustee Expenditure Report. | Carried |
| 28-Apr-20 | 11.3 2020/21 Capital Plan Bylaw | R20042807 | ...adopt Capital Plan Bylaw 2020/2021-CPSD50-01 be given first reading. | Carried |
| 28-Apr-20 | 11.3 2020/21 Capital Plan Bylaw | R20042808 | ...adopt Capital Plan Bylaw 2020/2021-CPSD50-01 be given second reading. | Carried |
| 28-Apr-20 | 11.3 2020/21 Capital Plan Bylaw | R20042809 | ...give unanimous consent to read Capital Plan Bylaw 2020/2021-CPSD50-01 a third time at the current board meeting. | Carried |
| 28-Apr-20 | 11.3 2020/21 Capital Plan Bylaw | R20042810 | ...adopts that Capital Plan Bylaw 2020/2021-CPSD50-01 be given third and final reading. | Carried |
| 28-Apr-20 | 11.6 2020/2021 Calendar | R20042811 | ...adopt the 2020/2021 Calendar as presented. | Carried |
| May 26/20 | 4. Approval of the Agenda | R20052601 | ...approve the May 26, 2020 Regular Board meeting agenda as circulated. | Carried |
| May 26/20 | 5.1 Approval of the Minutes of the Prior Meeting and Receipt of Records of the Closed Meetings | R20052602 | ...approve the April 28, 2020 Regular Board meeting minutes as presented. | Carried |
| May 26/20 | 5.2 Approval of the Minutes of the Prior Meeting and Receipt of Records of the Closed Meetings | R20052603 | ...receive and file the May 26, 2020 In-Camera rise and report. | Carried |
| May 26/20 | 11.1 April 2020 Finance Vouchers | R20052604 | ...receive and file the April 2020 Finance Vouchers as presented. | Carried |
| May 26/20 | 11.2 April 2020 Trustee Expenditure Report | R20052605 | ...receive and file the April 2020 Trustee Expenditure Report as presented. | Carried |
| May 26/20 | 11.7 2020/2021 Five-Year Capital Plan | R20052606 | ...approve the 2020/2021 Five-Year Capital Plan as presented. | Carried |
| May 26/20 | 11.8 Annual Facility Grant | R20052607 | ...approve the 2020/2021 Annual Facility Grant as presented. | Carried |
| May 26/20 | 11.9 Gwaii Turst COVID-19 Emergecny Response Grant | R20052608 | ...agree to support the Gwaii Trust COVID-19 Emergency Response Grant application for the School Greenhouse Projects. | Carried |
| May 26/20 | 11.10 2020/2021 Preliminary Budget | R20052609 | ...agree to support the Gwaii Trust COVID-19 Emergency Response Grant application for the School Greenhouse Projects. | Carried |
| May 26/20 | 14 Ajournment | R20052610 | ...adjourn the Regular Board meeting at 19:17 hours. | Carried |
| R20062306 | ...adopts the Annual Budget Bylaw for fiscal year 2020/2021 in the amount of $13,989,026 be given third and final reading. | Carried | ||
| June 23/20 | 4 Approval of Agenda | R20062301 | ...approve the June 23, 2020 Regular Board meeting agenda with the following amendment: Move item 11.6 to 11.3 | Carried |
| June 23/20 | 5.1 May 26, 2020 Regular Board Meeting Minutes | R20062302 | ...approve the May 26, 2020 Regular Board meeting minutes as circulated. | Carried |
| June 23/20 | 11.1 May 2020 Finance Vouchers | R20062303 | ...receive and file the May 2020 Finance Vouchers. | Carried |
| June 23/20 | 11.2 May 2020 Expenditure Report | R20062304 | ...approve the May 26, 2020 Regular Board meeting minutes as circulated. | Carried |
| June 23/20 | 11.4 2020/2021 Annual Budget | R20062305 | ...adopts the Annual Budget Bylaw for fiscal year 2020/2021 in the amount of $13,989,026 be given second reading. | Carried |
| June 23/20 | R20062306 | ...adopts the Annual Budget Bylaw for fiscal year 2020/2021 in the amount of $13,989,026 be given third and final reading. | Carried | |
| June 23/20 | 11.5 Draft Regular Board Meeting Schedule | R20062307 | ...hold the next Regular Board meeting on Tuesday, September 22, 2020 starting at 18:00 hours (6:00 | Carried |
| June 23/20 | 11.8 Five Year Capital Plan | R20062308 | ...approve the amendments to the 2021/2022 Five Year Capital Plan submissions. | Carried |
Approved Motions for the 2018/2019 School Year
| Date | Article Number and Title. | Motion Number | Approved Motions | Action |
|---|---|---|---|---|
| 23-Apr-19 | 4. Approval of the Agenda | R19042301 | Approve the agenda as circulated. | Carried |
| 23-Apr-19 | 5. Approval of the Minutes of the Prior Meeting and Receipt of Records of Closed Meetings | R19042302 | Approve the April 2, 2019 minutes as presented. | Carried |
| 23-Apr-19 | 8.1 Special Advisor Report | R19042303 | Accept the Interim Superintendent recommendation to request the Minister of Education extend Special Advisor Piet LangstraatÕs appointment to the district for as long as possible. | Carried |
| 23-Apr-19 | 8.2 March 2019 Turstee Expenditure Report | R19042304 | Receive and file the March 2019 Trustee Expenditure Report. | Carried |
| 23-Apr-19 | 9.2 Transportation Policy | R19042305 | Direct staff to draft amendments to the Transportation Policies to present at the May 2019 Board meeting. | Carried |
| 23-Apr-19 | 10.1 March 2019 Finance Vouchers | R19042306 | Receive and file the March 2019 Financial Vouchers. | Carried |
| 23-Apr-19 | 10.3 2019/2020 Preliminary Budget | R19042307 | Adopts that Annual Budget bylaw for fiscal year 2019/2020 in the amount of $13,213639 be given first reading. | Carried; Abstention W. Brown |
| 23-Apr-19 | 10.4 Field Trip Applications | R19042308 | Approve SkÕaadgaa Naay Elementary SchoolÕs field trip application to travel to Mount Moresby Adventure Camp. | Carried |
| 23-Apr-19 | R19042309 | Approve Gidgalang Kuuyaas Naay Secondary SchoolÕs 2019 Graduation field trip application. | Carried | |
| 23-Apr-19 | 10.5 Ratify External Funding Poll Vote | R19042310 | Ratify the poll vote to approve Gudangaay TlaatsÕgaa Naay Secondary School to accept a $2,500 donation by North Arm Transportation Ltd to purchase sport jerseys and print the company logo on these jerseys. | Carried |
| 23-Apr-19 | 13 Adjournment | R19042311 | Adjourns the Regular Board meeting at 1733 hours. | Carried |
| 02-Apr-19 | 4. Approval of Agenda | R19040201 | Approve the agenda as circulated with the following additons: 9.3 External Facilitation Support; 10.9 Field Trip Applications; | Carried |
| 02-Apr-19 | 5. Approval of the Minutes of the Prior Meeting and Receipt of Records of Closed Meetings | R19040202 | Approve the February 29, 2019 Regular Board meeting minutes with amendment to 9.2 Funding Model Review: a sub-committee will be formed for the funding model review as discussed by Trustees to establish recommendations. | Carried |
| 02-Apr-19 | 6.2 Human Rights Tribunal | R19040203 | Direct the Interim Superintendent to work with CUPE and the Haida Gwaii TeachersÕ Association to request an exemption from lay-off language within Collective Agreements regarding newly hired staff of Haida ancestry. | Carried |
| 02-Apr-19 | 6.5 2019/2020 Calendar | R19040204 | Adopt the 2019/2020 Calendar as presented. | Carried |
| 02-Apr-19 | 6.6 Transportation Policy Review | R19040205 | Develop a sub-committee to review the current Transportation and Transportation Assistance policies and make recommendations for any changes. | Carried |
| 02-Apr-19 | 9.3 External Facilitation Support | R19040206 | Direct the Secretary Treasurer and Special Advisor to find a facilitator to work with the Board to help with training related to financial health and budgeting. | Carried |
| 02-Apr-19 | 10.1 February 2019 Finance Vouchers | R19040207 | Receive and file the February 2019 Financial Vouchers. | Carried |
| 02-Apr-19 | 10.2 February 2019 Trustee Expenditure Report | R19040208 | Receive and file the February 2019 Expenditure Report. | Carried |
| 02-Apr-19 | 10.6 2019/2020 Capital Plan By-Law | R19040209 | Adopt Capital Plan Bylaw 2019/2020-CPSD50-01 be given first reading. | Carried |
| 02-Apr-19 | 10.9 Field Trip Applictions | R19040213 | Approve the field trip application from SkÕaadgaa Naay Elementary for a trip to Vancouver. | Carried |
| 02-Apr-19 | 13. Adjournment | R19040216 | Adjourn the Regular Board meeting at 1943 hours. | Carried |
| R19040210 | Adopts Capital Plan Bylaw 2019/2020-CPSD50-01 be given 2nd reading. | Carried | ||
| R19040211 | Give unanimous consent to read Capital Plan Bylaw 2019/2020-CPSD50-01 a third time of the current board meeting. | Carried | ||
| R19040212 | Adopts that Capital Plan Bylaw 2019/2020-CPSD50-01 be given 3rd final and reading. | Carried | ||
| R19040214 | Approve the field trip application from SkÕaadgaa Naay Elementary for Seafood Harvesting. | Carried | ||
| R19040215 | Approve the field trip application from Gudangaay TlaatsÕgaa Naay Secondary for Seafood Harvesting. | Carried | ||
| May 28 2019 | 4. Approval of Agenda | R19052801 | approve the agenda as circulated. | Carried |
| May 28 2019 | 5.1 April 23, 2019 Regular Board meeting minutes | R19052802 | approve the April 23, 2019 minutes as presented. | Carried |
| May 28 2019 | 5.2 April 23, 2019 Inaugural meeting minutes | R19052803 | approve the April 23, 2019 Inaugural minutes as presented. | Carried |
| May 28 2019 | 6.3 Student Transportation Policy | R19052804 | direct the Interim Superintendent to take Trustee BreeseÕs recommendations and rework the transportation policy to be presented at next Board meeting in June. | Carried |
| May 28 2019 | 6.4 Joint First Nation Transportation Plan | R19052805 | adopt the Joint First Nation Transportation Plans as circulated. | Carried |
| May 28 2019 | 8.2 April 2019 Trustee Expenditure Report | R19052806 | receive and file the April 2019 Trustee Expenditure Report. | Carried |
| May 28 2019 | 9.2 Field Trip Policy Review | R19052807 | approve the Field Trip Policy as presented. | Carried |
| May 28 2019 | 10.1 April 2019 Finance Vouchers | R19052808 | receive and file the April 2019 Financial Vouchers. | Carried |
| May 28 2019 | 10.2 2019/2020 Annual Budget | R19052809 | adopt that the 2019/2020 Annual Budget be given 2nd reading. | Carried |
| R19052810 | adopt that the 2019/2020 Annual Budget be given 3rd and final reading. | Carried | ||
| May 28 2019 | 10.3.1 SNES field trip application - MMAC | R19052811 | approve SkÕaadgaa Naay Elementary SchoolÕs field trip application to the Mount Moresby Adventure Camp. | Carried |
| May 28 2019 | 10.3.2 GTN Field trip applicaiotn - Gr 10 MMAC | R19052812 | approve Gudangaay TlaatsÕgaa Naay Secondary SchoolÕs field trip application for the Grade 10 trip to Mount Moresby Adventure Camp. | Carried |
| May 28 2019 | 10.3.3 SNES field trip application- Gr 7 Lepas Bay | R19052813 | approve SkÕaadgaa Naay Elementary SchoolÕs amended field trip application for the Grade 7 trip to Lepas Bay. | Carried |
| May 28 2019 | 10.3.4 ALM field trip application - MMAC | R19052814 | approve Agnes L. Mathers Elementary SchoolÕs field trip application for the Mount Moresby Adventure Camp. | Carried |
| May 28 2019 | 10.4 2019/2020 Annual Facilities Grant | R19052815 | choose option 2 to put $232,000 of the 2019/2020 Annual Facilities Grant toward the Masset schools amalgamation. | Carried |
| May 28 2019 | 12. Extend the meeting | R19052816 | extend the meeting beyond 8:00 PM. | Carried |
| May 28 2019 | 13. Ajournment | R19052817 | adjourn the Regular Board meeting at 2015 hours. | Carried |