Haida Gwaii Schools

Approved Motions

 

Board Approved Motions

Approved Motions for the 2019/2020 School Year
DateArticle Number and TitleMotion #MotionAction
October 22 20194. Approval of Agenda19102201approve the agenda as circulated with the following additions and amendments: ¥ Add item 11.6, Disposable Property; ¥ Merge items 6.3 and 10.5, Student Transportation and Bussing policies under item 10.5; ¥ Add visit from Ministry of Transportation; Carried
October 22 20195.1 May 28th, 2019 Regular Board meeting minutes19102202approve the May 28, 2019 minutes as presented. Carried
October 22 201910.2 Provincial Local Education Agreement (LEA)19102203approves of a shared responsibility and reconciliation to engage with the implementation of the Provincial Local Education Agreement (LEA) with Skidegate Band Council.Carried
October 22 201910.5 Bus Policy / Student Transportation Policy Update19102204send the draft Bus policy to employees, parents, students, or other community member who may have suggestions for the policy revisions, in writing, to the Superintendent. The proposal shall contain a brief statement of purpose or rationale. The revised bus policy will circulate for two weeks from the date sent form the Board Office.Amended
October 22 201919102205amend motion R19102204 and break up the policy into two parts of policy and regulations.Carried
October 22 201919102206approve to circulate the draft Bus Policy for 30 days to Stakeholders for feedback.Carried as amended
October 22 201919102207approve to circulate the Bus regulations for 30 days to Stakeholders for feedback.Carried as amended
October 22 201911.1 May 2019 Ð September 2019 Finance Vouchers19102208receive and file the May 2109 Ð September 2019 Finance Vouchers.Carried
October 22 201911.2 May 2019-September 2019 Trustee Expenditure Report19102209receive and file the May 2109 Ð September 2019 Trustee Expenditure Reports.Carried
October 22 201911.4 Audited Financial Statement 2019/202019102210approve the 2019/2020 Audited Financial Statement as presented.Carried
October 22 201911.5 Signing Authority19102211add Carey Stewart as a signing officer.Carried
October 22 201911.6 Disposable Property19102212direct the Superintendent of Schools to identify all School District No. 50 (Haida Gwaii)Õs properties not in use, to identify the process for re-gifting properties back to the Haida Nation and to report his findings back to the Board.Carried
November 26 20194. Approval of AgendaR19112601Approve the agenda as circulated with the following addition: Add 13.3, letter from Agnes L. Mathers Elementary School PACCarried
November 26 20195. ElectionsR19112602destroy the voting ballots used in the election of Chair and Vice ChairCarried
November 26 20196.1 October 22, 2019 regular Board meeting minutesR19112603approve the October 22, 2019 minutes as presentedCarried
November 26 20197.2 Student Transportation PolicyR19112604send out the Bus Policy and Regulations to the Public and local agencies for 3 weeks for additional feedback in support of the district Bus Policy and Regulations.Carried
November 26 2019R19112605amend motion R19112604 from 3 weeks to 5 weeks.Carried
November 26 2019R19112606send out the Bus Policy and Regulations to the Public and local agencies for 5 weeks for additional feedback in support of the district Bus Policy and Regulations.Carried as Amended
November 26 201911.5 District AssessmentR19112607direct the Superintendent to work with our schools and local communities on a District Student Assessment model which will be shared with all schools and local communities.Carried
November 26 201912.1 October 2019 Finance VouchersR19112608receive and file the October 2019 Financial Vouchers.Carried
November 26 201912.2 October 2019 Trustee Expenditure ReportR19112609receive and file the October 2019 Trustee Expenditure Report.Carried
November 26 201912.3 2018/2019 Statement of Financial InformationR19112610receive and file the 2018-2019 Statement of Financial Information (SOFI).Carried
November 26 201913.1 Letter from SNES PACR19112611direct the Superintendent to explore ways to make sporting and field trips more accessible to the students in the district.Carried
November 26 201913.2 BCSTA CommunicationR19112612direct the Superintendent to recommend a facilitator to assist the Board with trustee orientation support, governance policy and best practices by using the grant offered by BCSTA.Carried
November 26 201914. Questions and Inquiries Relating to the Board MeetingR19112613extend the meeting past 20:00 hours.Carried
November 26 201915. AdjourmentR19112614THAT the Board of Education of School District No. 50 (Haida Gwaii) adjourns the Regular Board meeting at 20:06 hours.Carried
28-Jan-204. Approval of AgendaR20012801Éappprove the January 28, 2020 Regular Board Meeting agenda as circulatedCarried
28-Jan-205.1 Approval fo the minutes of the prio meeting and receipt of records fo closed meetingsR20012802Éapprove the November 26, 2019 minutes with the following changes:

¥ 7.2 Student Transportation Policy Ð The Superintendent of Schools presented policy G.6.1 Transportation Assistance, regulation G.6.2 Transportation Assistance - Road, and regulation G.6.3 Application for Transportation Assistance Form and requested that the policies be recirculated to Stakeholders for 3 weeks for additional feedback. Trustee Breese stated she would like to see the school district engage the public for feedback on transportation and that the policies should be sent out to the public for feedback longer than 3 weeks due to the holiday approaching.
Carried
28-Jan-207.1 Food Program Sponsorship - GTNR20012803...approve Langara Lodge to sponsor Gudangaay TlaatsÕgaa Naay Secondary School.Carried
28-Jan-2010.3.1 Trustee (Roles)R20012804...appoint Trustee Breese, Trustee Denooij and Trustee Young to form a sub-committee to rewrite the policy for Role of Trustee. Carried
28-Jan-2010.3.2 Chair (Role)R20012805...appoint Trustee Breese, Trustee Denooij and Trustee Young to form a sub-committee to rewrite the policy for Role of Chair.Carried
28-Jan-2011.1 November 2019 and December 2019 Financial VouchersR20012806...receive and file the November 2019 and December 2019 Financial Vouchers.Carried
28-Jan-2011.2 November 2019vand December 2019 Trustee Expenditure ReportR20012807...receive and file the November 2019 and December 2019 Trustee Expenditure Report.Carried
28-Jan-2011.3 GKNS Field Trip Application- YMCA French Language ExchangeR20012808approve GidGalang Kuuyas NaayÕs field trip application for the YMCA French Language Exchange to Quebec.Carried
Feb 25 20204. Approval of AgendaR20022501...approve the agenda as presented with the following addition:

¥ 10.3.3 BCSTA Regional Leadership Series Ð Strategic Planning
Carried
Feb 25 20205. Approval of the minutes of the prior meeting and receipt of records of the closed meetingR20022502...approve the January 28, 2020 Regular Board meeting minutes as presented.Carried
Feb 25 20209.1 Bus transportation assistanceR20022503...agree to offer transportation assistance, as listed in Policy G.6.2, for families who live in Tlell if they request funding for their children to attend Port Clements Elementary School. Carried
Feb 25 20209.1 Bus transportation assistanceR20022504...amend motion R20022503 by removing Òas listed in Policy G.6.2.ÓCarried
Feb 25 20209.1 Bus transportation assistanceR20022505...agree to offer transportation assistance for all families on Haida Gwaii.Motion did not stand - no seconder
Feb 25 20209.1 Bus transportation assistanceR20022506...agree to offer transportation assistance for families that live in Tlell if they request funding for their children to attend Port Clements Elementary School.Defeated
Feb 25 20209.1 Bus transportation assistanceR20022507...agree to offer transportation assistance for families that live in Tlell if they request funding for their children to attend Port Clements Elementary School.Carried
Feb 25 202010.2.1 Role of TrusteeR20022508...share draft Policy Role of Trustees, Role of Chair / Vice-Chair with Stakeholders for 30 days for feedback.Carried
Feb 25 202010.2.2 Role of Chair / Vice-chairR20022509Éshare draft Policy Roll of Chair and Vice Chair with shareholders for 30 days for feedback.Carried
Feb 25 202011.1 January 2020 Finance VouchersR20022510...receive and file the January 2020 Finance Vouchers.Carried
Feb 25 202011.2 January 2020 Trustee Expenditure ReportR20022511...receive and file the January 2020 Trustee Expenditure Report.Carried
Feb 25 202011.4 2019/2020 Amended BudgetR20022512...adopts the School District Amended Budget Bylaw 2019/2020 be given first reading.Carried
Feb 25 202011.4 2019/2020 Amended BudgetR20022513...adopts the School District Amended Budget Bylaw 2019/2020 be given second reading.Carried
Feb 25 202011.4 2019/2020 Amended BudgetR20022514...give unanimous consent to authorize the Secretary Treasurer to read the Amended Annual Budget Bylaw 2019/2020 a third time at the same board meeting.Carried
Feb 25 202011.4 2019/2020 Amended BudgetR20022515...adopts the School District Amended Budget Bylaw 2019/2020 be given third and final reading.Carried
Feb 25 202011.5 ALM Field Trip Application - Ski trip to TerraceR20022516...approve the Agnes L. Mathers Elementary SchoolÕs field trip application ski trip to Terrace.Carried
Feb 25 202011.6 GKNS Field Trip Application - Ski trip to SmithersR20022517...approve the Gidgalang Kuuyas Naay SecondaryÕs field trip application ski trip to Smithers.Carried
28-Apr-204. Approval of AgendaR20042801...approve the April 28, 2020 Board meeting agenda as circulated.Carried
28-Apr-205. Approval of the Minutes of the Previos Meeting and Receipt of Records of the Closed MeetingR20042802...approve the February 25, 2020 Regular Board Meeting minutes as presented.Carried
28-Apr-2010.3 Trustee RolesR20042803...adopt policy A.2.3, Role of the Trustee as circulated.Carried
28-Apr-2010.3 Trustee RolesR20042804...adopt policy A.2.4 Role of the Chair/Vice-Chair as circulated.Carried
28-Apr-2011.1 February and March 2020 Financial VouchersR20042805...receive and file the February and March 2020 Finance Vouchers with the correct name on the Memorandum sheets.Carried
28-Apr-2011.2 February and March 2020 Trustee Expenditure ReportR20042806...receive and file the February and March 2020 Trustee Expenditure Report.Carried
28-Apr-2011.3 2020/21 Capital Plan BylawR20042807...adopt Capital Plan Bylaw 2020/2021-CPSD50-01 be given first reading.Carried
28-Apr-2011.3 2020/21 Capital Plan BylawR20042808...adopt Capital Plan Bylaw 2020/2021-CPSD50-01 be given second reading.Carried
28-Apr-2011.3 2020/21 Capital Plan BylawR20042809...give unanimous consent to read Capital Plan Bylaw 2020/2021-CPSD50-01 a third time at the current board meeting.Carried
28-Apr-2011.3 2020/21 Capital Plan BylawR20042810...adopts that Capital Plan Bylaw 2020/2021-CPSD50-01 be given third and final reading.Carried
28-Apr-2011.6 2020/2021 CalendarR20042811...adopt the 2020/2021 Calendar as presented.Carried
May 26/204. Approval of the AgendaR20052601...approve the May 26, 2020 Regular Board meeting agenda as circulated.Carried
May 26/205.1 Approval of the Minutes of the Prior Meeting and Receipt of Records of the Closed MeetingsR20052602...approve the April 28, 2020 Regular Board meeting minutes as presented.Carried
May 26/205.2 Approval of the Minutes of the Prior Meeting and Receipt of Records of the Closed MeetingsR20052603...receive and file the May 26, 2020 In-Camera rise and report. Carried
May 26/2011.1 April 2020 Finance VouchersR20052604...receive and file the April 2020 Finance Vouchers as presented.Carried
May 26/2011.2 April 2020 Trustee Expenditure ReportR20052605...receive and file the April 2020 Trustee Expenditure Report as presented.Carried
May 26/2011.7 2020/2021 Five-Year Capital PlanR20052606...approve the 2020/2021 Five-Year Capital Plan as presented.Carried
May 26/2011.8 Annual Facility GrantR20052607...approve the 2020/2021 Annual Facility Grant as presented.Carried
May 26/2011.9 Gwaii Turst COVID-19 Emergecny Response GrantR20052608...agree to support the Gwaii Trust COVID-19 Emergency Response Grant application for the School Greenhouse Projects.Carried
May 26/2011.10 2020/2021 Preliminary BudgetR20052609...agree to support the Gwaii Trust COVID-19 Emergency Response Grant application for the School Greenhouse Projects.Carried
May 26/2014 AjournmentR20052610...adjourn the Regular Board meeting at 19:17 hours.Carried
R20062306...adopts the Annual Budget Bylaw for fiscal year 2020/2021 in the amount of $13,989,026 be given third and final reading.Carried
June 23/204 Approval of AgendaR20062301...approve the June 23, 2020 Regular Board meeting agenda with the following amendment: Move item 11.6 to 11.3 Carried
June 23/205.1 May 26, 2020 Regular Board Meeting MinutesR20062302...approve the May 26, 2020 Regular Board meeting minutes as circulated.Carried
June 23/2011.1 May 2020 Finance VouchersR20062303...receive and file the May 2020 Finance Vouchers.Carried
June 23/2011.2 May 2020 Expenditure ReportR20062304...approve the May 26, 2020 Regular Board meeting minutes as circulated.Carried
June 23/2011.4 2020/2021 Annual BudgetR20062305...adopts the Annual Budget Bylaw for fiscal year 2020/2021 in the amount of $13,989,026 be given second reading.Carried
June 23/20R20062306...adopts the Annual Budget Bylaw for fiscal year 2020/2021 in the amount of $13,989,026 be given third and final reading.Carried
June 23/2011.5 Draft Regular Board Meeting ScheduleR20062307...hold the next Regular Board meeting on Tuesday, September 22, 2020 starting at 18:00 hours (6:00 Carried
June 23/2011.8 Five Year Capital PlanR20062308...approve the amendments to the 2021/2022 Five Year Capital Plan submissions.Carried
Approved Motions for the 2018/2019 School Year
DateArticle Number and Title.Motion NumberApproved MotionsAction
23-Apr-194. Approval of the AgendaR19042301Approve the agenda as circulated.Carried
23-Apr-195. Approval of the Minutes of the Prior Meeting and Receipt of Records of Closed MeetingsR19042302Approve the April 2, 2019 minutes as presented.Carried
23-Apr-198.1 Special Advisor ReportR19042303Accept the Interim Superintendent recommendation to request the Minister of Education extend Special Advisor Piet LangstraatÕs appointment to the district for as long as possible.Carried
23-Apr-198.2 March 2019 Turstee Expenditure ReportR19042304Receive and file the March 2019 Trustee Expenditure Report.Carried
23-Apr-199.2 Transportation PolicyR19042305Direct staff to draft amendments to the Transportation Policies to present at the May 2019 Board meeting.Carried
23-Apr-1910.1 March 2019 Finance VouchersR19042306Receive and file the March 2019 Financial Vouchers.Carried
23-Apr-1910.3 2019/2020 Preliminary BudgetR19042307Adopts that Annual Budget bylaw for fiscal year 2019/2020 in the amount of $13,213639 be given first reading.Carried; Abstention W. Brown
23-Apr-1910.4 Field Trip ApplicationsR19042308Approve SkÕaadgaa Naay Elementary SchoolÕs field trip application to travel to Mount Moresby Adventure Camp.Carried
23-Apr-19R19042309Approve Gidgalang Kuuyaas Naay Secondary SchoolÕs 2019 Graduation field trip application.Carried
23-Apr-1910.5 Ratify External Funding Poll VoteR19042310Ratify the poll vote to approve Gudangaay TlaatsÕgaa Naay Secondary School to accept a $2,500 donation by North Arm Transportation Ltd to purchase sport jerseys and print the company logo on these jerseys.Carried
23-Apr-1913 AdjournmentR19042311Adjourns the Regular Board meeting at 1733 hours.Carried
02-Apr-194. Approval of AgendaR19040201Approve the agenda as circulated with the following additons: 9.3 External Facilitation Support; 10.9 Field Trip Applications;Carried
02-Apr-195. Approval of the Minutes of the Prior Meeting and Receipt of Records of Closed MeetingsR19040202Approve the February 29, 2019 Regular Board meeting minutes with amendment to 9.2 Funding Model Review: a sub-committee will be formed for the funding model review as discussed by Trustees to establish recommendations.Carried
02-Apr-196.2 Human Rights TribunalR19040203Direct the Interim Superintendent to work with CUPE and the Haida Gwaii TeachersÕ Association to request an exemption from lay-off language within Collective Agreements regarding newly hired staff of Haida ancestry.Carried
02-Apr-196.5 2019/2020 CalendarR19040204Adopt the 2019/2020 Calendar as presented.Carried
02-Apr-196.6 Transportation Policy ReviewR19040205Develop a sub-committee to review the current Transportation and Transportation Assistance policies and make recommendations for any changes.Carried
02-Apr-199.3 External Facilitation SupportR19040206Direct the Secretary Treasurer and Special Advisor to find a facilitator to work with the Board to help with training related to financial health and budgeting.Carried
02-Apr-1910.1 February 2019 Finance VouchersR19040207Receive and file the February 2019 Financial Vouchers.Carried
02-Apr-1910.2 February 2019 Trustee Expenditure ReportR19040208Receive and file the February 2019 Expenditure Report.Carried
02-Apr-1910.6 2019/2020 Capital Plan By-LawR19040209Adopt Capital Plan Bylaw 2019/2020-CPSD50-01 be given first reading.Carried
02-Apr-1910.9 Field Trip ApplictionsR19040213Approve the field trip application from SkÕaadgaa Naay Elementary for a trip to Vancouver.Carried
02-Apr-1913. AdjournmentR19040216Adjourn the Regular Board meeting at 1943 hours.Carried
R19040210Adopts Capital Plan Bylaw 2019/2020-CPSD50-01 be given 2nd reading.Carried
R19040211Give unanimous consent to read Capital Plan Bylaw 2019/2020-CPSD50-01 a third time of the current board meeting.Carried
R19040212Adopts that Capital Plan Bylaw 2019/2020-CPSD50-01 be given 3rd final and reading.Carried
R19040214Approve the field trip application from SkÕaadgaa Naay Elementary for Seafood Harvesting.Carried
R19040215Approve the field trip application from Gudangaay TlaatsÕgaa Naay Secondary for Seafood Harvesting.Carried
May 28 20194. Approval of AgendaR19052801approve the agenda as circulated.Carried
May 28 20195.1 April 23, 2019 Regular Board meeting minutesR19052802approve the April 23, 2019 minutes as presented. Carried
May 28 20195.2 April 23, 2019 Inaugural meeting minutesR19052803approve the April 23, 2019 Inaugural minutes as presented. Carried
May 28 20196.3 Student Transportation PolicyR19052804direct the Interim Superintendent to take Trustee BreeseÕs recommendations and rework the transportation policy to be presented at next Board meeting in June.Carried
May 28 20196.4 Joint First Nation Transportation PlanR19052805adopt the Joint First Nation Transportation Plans as circulated.Carried
May 28 20198.2 April 2019 Trustee Expenditure ReportR19052806receive and file the April 2019 Trustee Expenditure Report.Carried
May 28 20199.2 Field Trip Policy ReviewR19052807approve the Field Trip Policy as presented.Carried
May 28 201910.1 April 2019 Finance VouchersR19052808receive and file the April 2019 Financial Vouchers.Carried
May 28 201910.2 2019/2020 Annual BudgetR19052809adopt that the 2019/2020 Annual Budget be given 2nd reading.Carried
R19052810adopt that the 2019/2020 Annual Budget be given 3rd and final reading.Carried
May 28 201910.3.1 SNES field trip application - MMACR19052811approve SkÕaadgaa Naay Elementary SchoolÕs field trip application to the Mount Moresby Adventure Camp.Carried
May 28 201910.3.2 GTN Field trip applicaiotn - Gr 10 MMACR19052812approve Gudangaay TlaatsÕgaa Naay Secondary SchoolÕs field trip application for the Grade 10 trip to Mount Moresby Adventure Camp.Carried
May 28 201910.3.3 SNES field trip application- Gr 7 Lepas BayR19052813approve SkÕaadgaa Naay Elementary SchoolÕs amended field trip application for the Grade 7 trip to Lepas Bay.Carried
May 28 201910.3.4 ALM field trip application - MMACR19052814approve Agnes L. Mathers Elementary SchoolÕs field trip application for the Mount Moresby Adventure Camp.Carried
May 28 201910.4 2019/2020 Annual Facilities GrantR19052815choose option 2 to put $232,000 of the 2019/2020 Annual Facilities Grant toward the Masset schools amalgamation.Carried
May 28 201912. Extend the meetingR19052816extend the meeting beyond 8:00 PM.Carried
May 28 201913. AjournmentR19052817adjourn the Regular Board meeting at 2015 hours.Carried